Summer brings sunshine, vacations, and patio meetings — but also unique challenges for businesses striving to maintain productivity while team members take time off or work remotely. For small businesses and startups, keeping communication seamless during these months is essential.
Enter the VoIP phone system.
Why Summer is the Ultimate Test for Communication Systems
During the summer, traditional phone systems often fall short. Team members are on the go, clients expect fast responses, and hybrid or remote work becomes the norm. If your business relies on outdated systems, staying connected can feel like a juggling act.
That’s where VoIP (Voice over Internet Protocol) makes a major difference.
VoIP solutions give your team the flexibility to make and receive calls from anywhere with an internet connection — whether they’re working from a cottage, co-working space, or home office.
Summer-Proof Your Workflow with These VoIP Hacks
Here are five practical ways VoIP solutions — like Unite’s cloud-based systems — help your team stay efficient and connected this summer:
1. Take Your Business Line With You
A VoIP phone system lets your team use the same business number across multiple devices — smartphones, laptops, or tablets. This means no missed calls, even when you’re out of the office.
Tip: Use softphone apps to route calls to mobile devices, ensuring your availability no matter where you are.
2. Use Hosted PBX to Centralize Communication
A hosted PBX (Private Branch Exchange) system keeps everyone connected under one virtual umbrella. With centralized call routing, voicemail-to-email, and custom greetings, your business sounds professional — whether you’re on the road or on a beach day.
Bonus: Unite’s PBX systems are fully managed and scalable, so you never have to worry about maintenance.
3. Schedule Smart Call Routing
VoIP systems allow you to automate call routing based on time, location, or availability. Need calls to go to a colleague while you’re offline? Set it and forget it.
Summer Hack: Set up “out of office” forwarding rules that activate automatically during vacation periods.
4. Simplify Remote Document Sharing with U-Fax
Forget the clunky fax machines. U-Fax lets your team send and receive documents securely by email — no matter where they are. This feature is perfect for closing deals or sharing contracts while on the move.
U-Fax Perk: Keep a digital archive of all sent/received faxes for easy access later.
5. Unify Messaging and Collaboration
Many VoIP phone solutions include built-in messaging, video conferencing, and file sharing — eliminating the need for separate platforms. With one system for everything, your team can chat, meet, and collaborate in real time.
Tip: Look for integrations with tools your team already uses, like Microsoft Teams or Google Workspace.
Why Unite’s VoIP is a Summer Game-Changer
Unite Communications offers Canadian businesses reliable, cost-effective VoIP and PBX solutions that are easy to set up and scale. Whether you need simple call forwarding or a fully managed remote communication hub, Unite provides a robust solution designed for flexibility and ease of use.
All of our VoIP services are cloud-based and mobile-friendly, allowing you and your team to work from virtually anywhere. We’re proudly Canadian, and our support is delivered by experts who understand the unique needs of local businesses. With affordable plans and no long-term contracts, Unite gives you the freedom to scale without being locked in. Our modular approach ensures that your system can grow with your business, offering scalable options tailored to your evolving needs.
Conclusion: Keep Your Team Connected All Summer
Summer doesn’t have to disrupt your business operations. With the right VoIP phone system, your team can stay connected, productive, and professional — whether they’re working remotely, traveling, or taking staggered time off. Tools like hosted PBX and U-Fax help maintain seamless communication and collaboration, no matter where the work happens.
Unite Communications offers scalable, cost-effective VoIP solutions tailored to Canadian businesses. With mobile-friendly features, no long-term contracts, and reliable local support, we make it easy to keep your team in sync all summer long. Explore Unite’s VoIP plans today and give your business the flexibility it needs to thrive.
